Privacy and Cookie Policy

Data Protection and Privacy and Cookie Policy

Privacy Statement – Updated March 2022

Yinspire Yoga and Yinspire Yoga Therapy are the trading names of Yinspire Yoga Therapy LLP
Information Commissioners Office Registration: ZB329605

Information we hold

  • Enquiries from non customers – message, name and email address – received via our website or by email – held for up to a year, and used to answer query and follow up.
  • Mailing list – name and email address – populated by people registering on our website, or opting in on an enquiry form.  People completing a health declaration are added to the mailing list so they can be kept in touch with class information, but all mailings have opt out link – held indefinitely, but opt out link on each mailing.
  • Health and registration forms from students  – name, contact details and health information – completed via our website or in class – used for class management, and held for at least seven years for insurance purposes.
  • Attendance registers – data collected in class – used for class management, and held for at least seven years for insurance purposes.
  • Notes on classes and sessions – data collected in class – used for class management, and held for at least seven years for insurance purposes.
  • Emails – sent from clients and non clients.  Important messages are saved in our filing system, otherwise emails retained for up to two years.
  • Payment data, excluding card information which we do not receive at any time. Received via accounting and banking systems, and saved for at least seven years for accounting and tax obligations.
  • Website cookies set automatically by our software.  We do not knowingly access these or pass to third parties. Except where required by law, we do not share data with third parties or sell contact lists.
  • Information held by Yinspire is accessed by staff working for Yinspire, and contractors working on Yinspire’s IT, and may be shared, on a need to basis, with other teachers at Yinspire, eg if you are attending their class, or they are covering a class.  Every effort is made to avoid staff and contractors accessing sensitive information.

For queries about Data Protection, please contact jessica@yinspire.co.uk

If you regularly attend classes at Yinspire, please contact the teacher you practice with about their own records.  All teachers run their own businesses and are responsible for their own Data Protection.

Confidentiality

We strive as a business to keep information about our clients confidential.

Information held by Yinspire is accessed by staff working for Yinspire, and contractors working on Yinspire’s IT, and may be shared, on a need to basis, with other teachers at Yinspire, eg if you are attending their class, or they are covering a class.  Every effort is made to avoid staff and contractors accessing sensitive information.

In terms of Jessica’s classes the content of written and verbal communication is confidential between us, although details may be shared on a fist name basis with my professional supervisor.  If necessary, and with your consent, I may need to talk to other Medical and Well-being Professionals with whom you consult.  In the event of a situation where I have serious and immediate concerns for your safety, I may take safeguarding actions, including contacting others, for your protection.

Online Classes

During online classes where there is more than one participant there may be a check in time at the start and end of the class.  You will be visible to others unless you turn your camera off.

Where classes are recorded we will endeavour to make sure that participants in the class are not recorded, only the teacher.

How we use Cookies

A cookie is a small file placed on your computer’s hard drive, the cookie helps analyse web traffic or allows web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of our websites.

We are not in control of the delivery of cookies from service providers such as Google Analytics and YouTube. Any comments or questions that you may have should be raised with the originator of those cookies.

Your use of this site is taken as consent to the placing of cookies on your system. If you disagree, please take the following action (for technical support please contact your IT support technician.)

  • Close this website
  • Use your web browser’s tools to “delete your cache”
  • Quit your browser
  • You can then choose to disallow cookies from this website via browser settings

If you continue without changing your settings, we’ll assume that you are happy to receive all cookies from our website.

Links to Other Websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.